Free Contractor Invoice Template
Construction and trade clients expect labor and materials to be itemized. A clear contractor invoice separates labor hours, materials at cost or with markup, and equipment, and it references the job site and any change orders.
Use this templateSample contractor invoice
These are the line items the template starts with. Change anything in the generator.
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
| Labor: bathroom renovation (hours) | 32 | $65.00 | — | $2,080.00 |
| Porcelain floor tile (sq ft) | 85 | $4.50 | 8% | $382.50 |
| Vanity and fixtures | 1 | $680.00 | 8% | $680.00 |
| Change order #2: extra outlet | 1 | $185.00 | — | $185.00 |
| Tax | $85.00 | |||
| Total | $3,412.50 | |||
NotesJob site: 42 Oak Street. Stage 2 of 3.
TermsPayment due within 15 days. 1.5% monthly late fee on overdue balances.
What to include on a contractor invoice
Along with the basics (your details, the client's details, an invoice number, dates and totals), make sure you cover:
- Job site address
- Put the property address in the notes; it's often different from the billing address.
- Labor and materials, separately
- Labor as hours × rate, materials as quantity × unit price. Tax rules often differ between them.
- Change orders
- Bill approved change orders as their own lines with the change order number.
- Progress payments
- For larger jobs, invoice by stage and record earlier payments as received.
Tips to get paid faster
- Set the tax rate per line: in many places materials are taxable while labor is not.
- Keep photos and signed change orders together with the invoice.
- Check whether your state or country requires license numbers on invoices, and add yours to the tax ID field.
Contractor invoice FAQ
How do I invoice labor and materials?
Add labor as hours at your hourly rate and each material as its own line with quantity and unit price. You can set a different tax rate on each line.
Can I bill a job in stages?
Yes. Invoice each stage as it's completed, and add any earlier payments as "Payment received" so the balance due reflects what's still owed.
Where do I put my contractor license number?
Add it to the tax ID field under your business details, or in the notes, so it prints on the invoice.
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Use this template